Key tasks:

• Arrangement of meetings and business trips for department head
• Preparation of presentation documents for department head and management files in department
• Preparation of presentation documents for department head and management files in department
• Organization of department meeting, events and activities
• Support of department projects and programs in area of competence management and personnel development
• Payment Management
• Internal (within department) and external (with headquarter, entities…) coordination and communication
• Preparation of Meeting minutes and follow-up of implementation and feedback
• Preparation of Meeting minutes and follow-up of implementation and feedback

Qualification and skills     

Necessary Education:

Bachelor degree preferable in HR area

Personal Skills:

• Proactive, independent, self-motivated working style
• Capable of demonstrating a “down-to-earth attitude” at all times
• Can treat information with the highest degree of confidentiality
• Proficiency in oral and written communications skills in English
• Good understanding of company’s operations and processes
• Can work accurately with sophisticated tools, such as MS Office, etc.
• Friendly and service oriented to employees, customers, suppliers and visitors
• Capable of handling pressures and be prepared to work overtime
• Extensive experience in Event / Offsite Meeting Organization

Working Experience:

Ca. 2 years working experience with at least 1 year in a similar role as assistant

Remarks (Language, IT-Knowledge, Certificates etc.):

English and Chinese language skills required, German ideal