Brief Discription:

This position holds the responsibility for the described tasks for Volkswagen Group China Academy, and has coordination function to education department in headquarter, other VCIC departments, Joint Ventures and associated entities

Key tasks and responsibilities

1. Arrangement of meetings and business trips for department head
2. Preparation of presentation documents for department head and management files in department
3. Translation and interpretation (English/German-Chinese)
4. Organization of department meeting, events and activities
5. Support of department projects and programs in area of competence management and personnel development
6. Payment Management
7. Internal (within department) and external (with headquarter, entities…) coordination and communication
8. Preparation of Meeting minutes and follow-up of implementation and feedback
9. Administrative support in department

Qualification and skills:

Necessary Education:

Bachelor degree preferable in HR area

Personal Skills:

• Proactive, independent, self-motivated working style
• Capable of demonstrating a “down-to-earth attitude” at all times
• Can treat information with the highest degree of confidentiality
• Proficiency in oral and written communications skills in English
• Good understanding of company’s operations and processes
• Can work accurately with sophisticated tools, such as MS Office, etc.
• Friendly and service oriented to employees, customers, suppliers and visitors
• Capable of handling pressures and be prepared to work overtime
• Extensive experience in Event / Offsite Meeting Organization

Working Experience:

2 years working experience with at least 1 year in a similar role as assistant

Remarks (Language, IT-Knowledge, Certificates etc.):

English and Chinese language skills required, German ideal