Brief description of the position:

The holder of this position is responsible for secretarial support for the head of the department and assistance of Internal Audit department.

Key Tasks:

• Ensure excellent travel and daily management for the head of department.
• Organize and minute team meetings, workshops, conferences and other exchange or cooperation activities with the headquarters and the joint ventures.
• Assist the IA team regarding general coordination with Business Units.
• Support the translation of audit reports or other administrative documents.
• Responsible for audit report publication and circulation.
• Manage the shared drive and paper documentation archive for all audit projects.
• Maintain and update the documentation for information, regulations and templates from different sources.
• Develop the monthly/quarterly audit project status reports for Region China.
• Assist in other ordinary administrative issues.
• Performing individual task-related duties in accordance with the knowledge and experience of the position holder.
• Advising other people holding positions at VCIC, its subsidiaries/associate companies, or cooperating organizations upon request and in consultation with the appropriate people responsible.

Qualification and skills:

• Bachelor's degree or above

Working experience:

• Internship in administrative environment is a minimum.

Knowledge, skills and others: 

• Ability to handle confidential information with tact and sensitivity;
• Communication skills are essential. The position holder is required to have the ability to write clear, grammatically correct communications to internal and external contacts;
• Strong organizational skills with the ability to quickly assess and prioritize work requests;
• Flexibility on daily work under pressure during busy periods of the business calendar;
• Working as an active member of a team, establish good working relationships, be proactive and use initiative and be able to work without constant supervision.