部门/Department:  C|SA         地点/Location: Hefei          

工作经验/Applicants experience level:  

岗位描述/Department Mission

This position ensures the smooth functioning of office environment and facilities in line with the rapid business growth and plays a crucial role in creating a safe, comfortable, and efficient workplace for employees. This role requires a detail-oriented and proactive individual who can manage various tasks, from coordinating office maintenance to overseeing vendor relationships.

主要职责/Your Responsibilities:

This position holds the responsibility of Workplace Management, Facility Management, Administration Implementation as well as Accounting & Taxation onsite support  for CARIAD Hefei Branch, and close cooperation with CARIAD CN and Volkswagen Group China.

1. Workplace management

• Optimize and localize office policies and procedures to maximize efficiency and productivity.
• Plan and execute long and short-term office space allocation and seating arrangements to accommodate the needs of various departments and teams.
• Contribute to the office relocation and responsible for the implementation of moving.  
• Manage long-term space requirements and forecast for each business unit of Shanghai Branch
• Provide analysis support as needed

2. Facility management

• Responsible for the daily management and coordination of external vendors, monitor the operation and service quality, optimizing and adjusting the service based on the business needs.

• Interface to Real Estate department of Volkswagen Group China and other internal departments for Real Estate related topic, e.g. office setup, renovation, maintenance, parking lot arrangement etc., report problems and deficiencies of provided services, control the service quality of suppliers, and improve the revision and implementation.

• Rental contract management and Purchasing process management.
• Responsible for related payment to vendors.
• Monitor and manage office-related budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.

3. Administration implementation

• Performs a variety of administrative tasks in day-to-day operations

• Partner up with cross function teams in planning and execution of office events, meetings, and special projects as needed.
• Collaborate with HRBP and other departments to support employee engagement initiatives and workplace culture.
• Interface to other functions in terms of admin related topics
• Assist in planning special projects and coordinating session
• Challenge cross-team standards, processes, methods and tools and make own initiative
• Implement cross-team projects and manage timelines, resources, risks and stakeholders in the implementation of new standards, processes, methods and tools
• Other ad-hoc tasks assigned

4. Security

• Interface to Group Security department of Volkswagen Group China, implement the various security and safety programs consistently for the Hefei Office.
• Responsible for security related ordering and payment.

5. Accounting and Taxation:

• Local support in Hefei for business that need be handled on-site at government authorities and financial institutes

岗位要求/Required Qualification:

• Bachelor and above, preferred in Finance, Accounting, Business Administration, etc.
• Personal competencies: good communication skills, cooperation, problem-solving skills, etc.
• Ability to work under pressure and to handle complexity, uncertainty and multi-task.
• Fluent Chinese and business English (written and spoken)