Brief description of the position:

This position is mainly responsible for checking, booking and managing all aspects of an entity's general expenses payables, including both company expenses and employee expenses. The role should ensure accurate recording, classification and payment initiation, while also enforce related expense policies and compliance with relevant regulations.

Key Tasks:

• Properly code expenses to the correct general ledger accounts based on the nature of the expense and company chart of accounts.
• Prepare and post journal entries related to expense reports, including the recognition of expenses, accounts payable, and cash disbursements.
• Collaborate with management to develop, review, and update the company's expense policies. Ensure that policies are clear, up - to - date, and aligned with industry best practices.
• Educate employees on expense policies through training sessions, informational materials, and one - on - one support. Answer employee questions regarding eligible expenses, submission procedures.
• Thoroughly review employee expense reports for accuracy, completeness, and compliance with company policies. Verify expense details, including receipts, expense categories, and business purpose.
• Process approved expense reimbursements in a timely manner, ensuring that payments are accurately calculated and issued through the appropriate payment channels.
• Identify potential areas of risk related to expense fraud, such as duplicate submissions, inflated expenses, or personal expenses claimed as business expenses.
• Investigate suspicious expense reports or transactions, working with internal audit, legal, and other relevant departments as needed.
• Assist in the budgeting process by providing historical expense data and analysis. Monitor actual expenses against budgeted amounts, and report any significant variances or deviations to management.
• Performing individual task-related duties in accordance with the knowledge and experience of the position holder.
• Advising other people holding positions at VCIC, its subsidiaries/associate companies, or cooperating organizations upon request and in consultation with the appropriate people responsible.

Qualification and skills:

• BSc in Accounting, Finance or relevant degree
• Additional certification (CPA or CMA) is a plus

Working experience:

Above 3 years of experience in accounting, with some exposure to expense accounting, accounts payable, or financial reporting.

MNC/Big four experience preferred

Knowledge, skills and others:

• English reading, writing and communication skills
• Excellent knowledge of accounting principles, procedures and regulations
• Hands-on experience with accounting software
• Advanced MS Excel skills and presentation skills
• Experience with general ledger functions and month-end/year-end close process

Strong attention to detail and good analytical skills.