Brief description of the position:

This administrative position provides primary administrative support to his/her leader and secondary support to the team as required. Support in the communication in language translation. The position is responsible for organizing the calendar, mail, email and telephone calls for his/her leader. The position is also responsible for organizing all administrative work for the area he/she belongs to.

Key Tasks:

Manage leader’s electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow- up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks & issues on behalf of his leader.

Screen & route written & electronic mail & telephone calls, both internal & external.

Prepare clear & well-written communications on behalf of his leader, both within VWA & with outside recipients, including VW AG as required. Prepare & coordinate various reports, presentations & documents within the department by gathering data &/or preparing PowerPoint slides & when required.

Organize the weekly Management meeting in the area he/she belongs to.

Maintain signature authorizations/deletions.

Support the area responsible in all language topics, translations and reporting of the local language.

Maintain the Overview of Personnel in the Area and the relations with Human Resources.

Interlocutor with the others assistants in Manufacturing.

Coordination with others departments of VW Anhui as Production, Finance and R&D organization topics requested by the leader

Qualification and skills:

Bachelor degree in Linguistics / English teaching.

Good English skills. Experience with translation and interpretation preferred. Demonstrated computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers) Preferable knowledge of the IT Systems of the Company and the Volkswagen Group