Brief description of the position:

Assistant to Head of HR & Administration

Key Tasks:

1. Management of the Division Head’s Calendar, setting up meetings with secretaries, assistants and participants within the company as well as other group entities
2. Organization of meetings according to business need and assignments by the Head of Division. Explaining and ensuring the meeting content/intention is acknowledged and prepared by both parties
3. Consultation with the Head of Division regarding the status of the various tasks & deadlines as well as the corresponding documents prepared
4. Fulfilment of a wide range of tasks given by the Head of Division. Organize company events, staff meeting, Strategy workshop, Team building and other BU internal activities etc.
5. Drafting and issuing documents such as resolutions and decisions. Furthermore preparing documents and decision papers for Management meetings according to the requirements of the Head of Division

Qualification and skills required for the position:

 - Bachelor and above, preferred in which major business management, Human resources, psychology

- work experience in secretarial positions or team assistance is advantageous.

- Fluent Chinese and business English (written and spoken), additional language German (desirable)

- Strong communication skill and interpersonal skills as well as business acumen;

- Ability to work under pressure and to handle complexity, uncertainty and multi-task;

- Sound Analytical and judgmental ability and good project management skills;

- Good knowledge of labor and employment law